Mission: Plan and specify requirements with project leaders.
Manage local purchases. Prepare and send RFP's to foreign suppliers (Belgium and South Africa). Suppliers selection.
Follow-up of purchases and importations.
Manage customs clearance of imported goods.
Manage stock of construction materials, tools, equipment, spare parts.
Report on a monthly basis on budget status to the financial manager.

Means: I was in relationship with the project leaders, the sites foremen, the customers and the suppliers.
For the follow-up of purchases, I have developed a database for the local purchases and I have put in place new processes for the RFP's and the follow-up of imported goods.
I have also improved the processes for the shipment of the imported goods in order to decrease the lead time and the importation costs.
Likewise I have improved the processes with the customs clearance agencies.

Staff : 10 admin employees, 20 blue colars
Budget : 4800 MUSD

Appraisal: Better relationship with the customers in terms of follow-up of deliveries on the construction sites.
Decrease of cost and lead time for the importation goods shipped from Belgium or South Africa.
Improved process for the purchases of imported goods : only one document for filling in the requirements, setting the RFP, filling in the offer and making the purchase requisition.
Improved the document used to monitor the budget.
Diversified the customs clearance agencies in order to balance the workload between them in accordance with their competencies.
Improved control on the invoices from the customs clearance agencies.

Mission: 2004 : Analyse customers requirements in order to write the specifications for the implementation of a contract management application in SAP

2003 : write and publish purchasing procedures and processes. Follow-up and resolution of 20 audit points.

1993-2003 : procurement of services, for facilities management and for ICT (hardware/software). Prepare RFP's, analyze offers, select suppliers, negotiate, prepare purchase agreements. I also developed standard agreements, standard RFP's, a standard matrix to analyze the offers.
In addition I participated to the migration from SAP 3.1 to SAP 4.6 (check functionalities, training of SWIFT employees)

1985-1993 : procurement of network equipment and services (RFP's, contracts, stock management, shipments, PO's, budget)

Means: I was in relationship with the requestors/project stakeholders, the legal department, the accounting department and the suppliers.

In 1988 I specified the requirements for the development of an application for the stock management and the follow-up of the purchases.
In 1993 I developed a new application for the preparation and the follow-up of purchase orders allowing the delivery dock and the accounting department to access the information

In 1988 I put in place a buffer stock of facilities and telecom equipment.

Staff : between 4 to 6 persons

Budget : 40 MEUR

Appraisal: Improved purchasing processes, which allowed to reduce costs and lead times.

Reduced costs for hiring professional services by at least 10%

Resolved before target dates 20 audit points

Put in place a methodology for RFP's preparation and offers analysis in order to objectively and safely select suppliers.

Mission: Setup and operate a local purchasing department for the procurement of construction materials, equipment, plant. It included the sourcing and contract negotiations with local suppliers and sub-contractors.

Means: Reporting to the project manager and the CEO.
Team : 2 local buyers + warehouse team of 10 local laborers.

The purchasing department has been created for a 100 millions euros project. As it was successfull, the operation of that department has been extended for a second project of the same worth.

Appraisal: This mission gave me the opportunity of learning how to negotiate contracts and has improved my knowledge of the legal jargon.

The success of the implementation of the local purchasing department has allowed the company to reduce the importation of materials, to avoid hiring personnel in Europe, and to reduce the lead time in procuring the materials/services.